AHIPM Property Management Services

What does it cost?

Find out all about the fees associated with having us manage your properties here.

Marketing:
We will promote your property through local newspaper advertising, Internet advertising, flyers and circulars, posting for rent signs, the local daily and weekly newspapers when applicable.

Tenant Screening:
Our Screening process begins with a personal interview and the gathering of the tenant background information. We inspect credit worthiness, employment status, rental history, and a public records search of the statewide District Court Records database. We deliver the details of our findings to you in an easy to read document and in person.

Negotiating:
We negotiate with tenants the terms of the rental agreement within the parameters agreed to in our management contract. We also negotiate with service providers to provide you the most cost effective maintenance service.

Record-keeping:
We keep accurate and timely records on all aspects of the management of your property. We maintain records that reflect all rental income and expenditures incurred in connection with our management of the property. These records are maintained in our office. We provide Owner originals of all invoices, statements, purchase orders, and billings received and paid during such preceding month as well as such other information relating to the management of the property that, in the opinion of Agent, requires the attention of the Owner.

Monitoring your Property:
Our policy is to do periodic exterior inspections and interior inspections a minimum of one time per quarter. If we see anything that would lead us to believe the property is not being maintained by the tenant as per the rental contract we make arrangements to view the inside. We maintain a file of digital photos of the interior and exterior of each property as part of the move-in move-out inspection. The exterior inspection may also include a photo to be added to our photo library.

Property Maintenance:
Our management contract includes a provision to spend a pre-authorized amount of money to make repairs to the property. These costs are itemized and deducted from your gross rent receipt. You are responsible for the costs of all repairs beyond those identified as the tenant's responsibility in the tenants residential lease agreement. There can be no compromise on safety. The issue of whether or not to make health and safety repairs are specifically addressed in the Landlord-Tenant Act. Any health and safety issues that arise will be addressed immediately in the most cost effective method possible. We will notify you of the issue and discuss repair options, but the repairs will be made.

Insurance:
Our management agreement includes the requirement for every landlord to carry fire and extended hazard insurance coverage on the property and the improvements situated on the property. We strongly recommend to tenants that they purchase renters insurance.

Bank Accounts:
We maintain a security trust account to hold all the deposit monies and a general trust account to handle all other monies. These accounts are managed in accordance with the State of Maine's Department of Licensing guidelines.

Residential Landlord-Tenant Act:
We manage your property within strict compliance with the State of Maine's Residential Landlord-Tenant Act. We provide a copy of this regulatory document to both owners and tenants. We encourage all our clients to understand this governing document.

Evictions:
We handle all aspects of the eviction process at the owner's expense. The screening process we use will help to eliminate this unpleasant aspect of the business. Our goal is to never have to take this action.